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A house rule for meetings that can make a big difference

Around Sweden, projects continue to be implemented with high intensity in most industries, despite special times. Currency - we do not cancel, we adjust - starting to feel old school because it is now a matter of course. And since projects consist of people who need to meet in order to create value in the projects, new digital meeting forms are emerging.

Meeting platform vendors launch enhanced features almost weekly. In addition, more and more tips and advice for good digital meeting technology are being written around on blogs and in social media. The technology also makes it easy to record meetings and discussions and opinions are immortalized and spread in various digital channels.

Large parts of the education industry now regard distance education as a natural component of learning. Since 2012, ProjektStegen has been further developing various digital parts for education. During that trip, we, together with our course participants, learned what works and what does not. Among all the different digital components, meeting in small groups is something we have developed a lot, and it is perhaps precisely in that part of an education where there is the most practical knowledge to acquire for a course participant.

It is when participants in a training group openly and generously share their real experiences, challenges and experiences that training can become fantastic!

During digital meetings in small groups, we discuss different project situations and conversations easily get into areas that can be sensitive. Maybe someone experiences dissatisfaction with an action from a colleague, perhaps someone experiences a lack of the right conditions for a project. To facilitate confidential discussions that really make a difference, principles may be needed regarding how information from meetings is handled. This is where Chatham's house rules can help create openness and security in the meeting.

What is Chatham House Rule?

The simple principle of the rule can be summed up by saying that what is said and discussed at the meeting may be spread further, and it is encouraged. But no one may disclose the opinions and statements of individual meeting participants. Information, knowledge and lessons from the meeting may thus be used after the meeting, but it is the group that becomes the source of the information, without traceability to individual meeting participants.

The rule was invented as early as 1927 and has since been developed and clarified. The rule is well spread and is widely used in, for example, various international networks and institutions. We use the rule ourselves in educational contexts and for certain types of project meetings.

As so often, the simple is the most useful! In addition, it is easy to link the house rule to agile values and principles - it is the group as a whole that delivers and is responsible for the result.

read more about Chatham house rule for a deeper understanding of what it means.

Do you have any tips on house rules that can make a difference for rewarding meetings? Feel free to tip!

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